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3 Ministry Documents You Should Create

I don’t know about you but that picture above stresses me out. It’s overwhelming to look at and it does not motivate me to go through it. It’s like that giant stack of documents is just staring at me.

When it comes to your ministry, there are some tasks that are a bit less than glamorous. But they are so important to making your ministry work well. I’m going to give you 3 of my most important documents that you have to get right.

1. Volunteer Leadership Documents

  • Organizational or Flow Charts
  • Job Descriptions
  • Volunteer Application

Don’t those two just get your blood pumping? They may not sound awesome, but in order to get world-class leaders, you’ll need to know these things. What are you asking people to do? What are they shooting for?

2. Policies and Procedures Manual

Kenny Conley wrote about why you need to think about your policies. about the need for this and gives away a few policy manuals away on his site.

These are important and they take time and work to develop. I’ve been working on one for Switch for months and still have a bit of work to do. I’m hoping it helps leaders and parents to feel more prepared if anything happens, God forbid.

3. Vision

You need to be able to clearly articulate who you are as a ministry to a family and to prospectiveleaders. Why do you exist? What are you trying to accomplish? How do volunteers and families fit into what you are doing?

Switch exists to help families transition from elementary to middle school.

We have 3 core principles that we teach preteens:

  • Their identity is created by and redeemed by Christ
  • They make choices because we are loved by a great God.
  • They must find relationships that help them walk closely with God.

Do you have these documents for your ministry? Why or Why not?

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J.C. Thompson is the 5th & 6th Grade Director at Brookwood Church in Simpsonville, SC, one of Outreach magazine’s Top 100 Largest Churches in America.