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The Freedom of Long-Term Worship Planning

The Freedom of Long-Term Worship Planning

There is great freedom in long-term worship planning. For much longer than I’d like to admit, I lived in the weekly tyranny of song selection. Monday morning would come, the upcoming Sunday would again be approaching (they have a way of doing that), and I’d be back where I was a week earlier. I’d put together a list, look at the Scripture readings and sermon topic for the coming week, consider anything special coming up (baptisms, communion, etc.) and try to find the right balance.

Oftentimes, I’d look at the upcoming readings or sermon, and realize that the *perfect* song was a song I had just used a week earlier, so I couldn’t use it again. Bummer.

Similarly, I’d realize that a particular song would work great as a sermon response, or as a service closer, but the congregation didn’t know it. If only I had taught it for a couple of weeks before. Bummer again.

And on many occasions I’d realize that I was going back to my favorites too often. Or we weren’t cycling through enough of the wonderful hymns that my congregation knew. Or we weren’t going back to new songs quickly enough to reinforce them. This weekly cycle I was stuck in wasn’t good. But it was all I knew. And it was how I thought I could stay “fresh.” And it was awful.

The Beauty of Long-Term Worship Planning

A couple of years ago I tried something that was new for me, which was to plan out the song lists for the upcoming four months of services. In August, I would plan out of the songs for September through Christmas. In the weeks after Christmas, I would plan out the songs through Easter. And in the weeks after Easter I’d plan out the songs through the summer.

This would require a lot of time, and several days of locking myself away in my office and not doing much else besides thinking about the upcoming services. It was tedious and a bit grueling, but I noticed several things began to happen.

I introduced new songs more strategically. I wasn’t repeating the same songs too often. When I needed the *perfect* song, I could schedule it and make sure people weren’t sick of it. We were cycling through a broader repertoire of hymns. And I wasn’t living in the weekly tyranny anymore.

Now when Monday morning came, I could look at what I had prayerfully planned months before, and see if it still felt right. I might make some small changes, rarely some major changes, but most often, I was happy with what was planned, and I was freed up to do other things. And when I would hear a new song and think “we’ve got to introduce that!”, then I could look ahead and see where it would make the most sense to include it, even if it meant bumping something else off of the list.

My long-term worship planning process looked something like this (keep in mind I serve in an Anglican/liturgical context, and we sing about 291 songs per-service):

1. Choose the opening hymns
2. Choose the closing hymns
3. Choose the song that goes in between the readings
4. Choose the opening song(s) of praise
5. Choose the last song of communion (we usually like this one to be an upbeat song of celebration)
6. Choose the first two communion songs, trying to weave them together and build towards the closer.
7. Choose the call to worship (sometimes these are congregational, sometimes they’re choir pieces, and sometimes they’re instrumental, varying from contemporary to classical).

As for the offertory, which is usually a choir/band piece, my colleague Andrew and I usually map all of those out for the entire ministry year by the time we get to August. We’re just about done with that process as I speak.praise

This kind of long-term worship planning did not come naturally to me, and seemed unrealistic to me for a very long time. But now that it’s become the norm, I find that I enjoy no longer living in the weekly tyranny, and that I’m freed up to be spontaneous when I need to be.

Most of all, I’ve been freshly amazed at the wisdom of God and his kindness in helping me plan worship songs months in advance that will end up ministering to specific people or responding to certain current events in ways that there was no way I could have foreseen. He has a way of doing that.

This article about long-term worship planning originally appeared here.

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Jamie was born and raised in Florida as a preacher’s kid. Since age 14, he has been leading worship pretty much every Sunday of his life, experiencing all of the joys and trials of church ministry. For over 10 years, Jamie has been writing at his blog, Worthily Magnify, in the hopes of helping worship leaders lead better. In 2006, Jamie married Catherine, and they now have four wonderful kids: Megan, Emma, Callie, and Jacob, who keep them busy, laughing, praying, and very grateful to God.