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4 Ways This Question Will Transform Your Meetings

July 29, 2012

2. It allows me to have a goal to shoot for by the end of the meeting.

If I know what would be most important to them, then I am going to do my best to make sure I give them that. Not only will this help us know what next steps to take to further our working relationship, the project, etc., but it will also ensure that they feel like a valued person and not just an employee.

3. It values the person or people I am meeting.

This is perhaps the most important! If I deliver to them what is most important to them, they will feel like I used their time wisely and value them as a leader in our ministry organization.

4. It gives me clear directives and next steps to take away from each meeting.

My assistant usually sees the main expectations for each meeting, so she is good at asking me what deliverables came out of those. If she doesn’t see the expectations in advance, I make sure she hears about them afterward. She (and OmniFocus) keep me accountable to deliver on any promises I made or follow up on next steps.

One tip worth mentioning: Don’t allow the attendee or yourself to create a long list of things they or you would like to get from the meeting. If that happens, then condense these expectations and/or schedule another meeting to tackle them. Each meeting should only have one to two main expectations per person max!

Remember, meetings are toxic (to productivity), so use them sparingly and handle them with intentionality.