Over-quoting the leader is a common practice in organizational life. Here are some examples you have surely seen:
You are at a meeting at your kid’s school. A teacher stands up and says, “The district says we need to talk about this.” Or “Our principal is asking us to talk about…” Immediately you get the impression that the teacher may not be on board with all that the teacher is about to say. You wonder if the team is really unified. If you are like me, you start to wonder if there is unhealth that is going to adversely impact your kid. Yes, I can go overboard.
Or you are in a meeting where you work, and you and your peers are discussing a project. At some point in the meeting, the leader of the meeting says, “Steve, our vice-president, mentioned that we should focus on the following for the next few weeks.” As Steve’s name is mentioned, you notice the whole environment of the meeting change. The leader of the meeting name-dropped. You wonder why. Does the leader not feel confident to stand on his/her own credibility? Does the leader not agree with the conversation you did not even know about until now?
It happens all the time, but why? There are at least four possible reasons:
1. Insecurity: They feel they need to borrow credibility.
People who over-quote the leader borrow credibility from the leader and essentially admit they don’t have as much as they think they need to lead. You cannot lead with credibility so over-quoting the leader is self-sabotage. Perhaps the person doesn’t have enough credibility to be leading. Or perhaps the person is insecure in his or her own credibility.
2. Laziness: They don’t take time to communicate in their own voice.
Here is a common occurrence. A leader sends an important email to his or her direct reports. Instead of internalizing the message and rearticulating, the manager simply forwards the email to those he/she oversees. At best, this is laziness. Much better is to add commentary about why this message is important, how the message impacts this particular team, etc.
3. Dismissive: They don’t fully own the decision or direction.
In the above example about the teacher, the parent definitely gets the sense that the teacher is not on board with “the district.” The teacher may think this helps show independent thinking, but it actually backfires and causes the parents to lose confidence in the whole system. Putting decisions on “management,” “corporate,” “the leadership team” or “they” lowers confidence in the message and the messenger. If someone on your team does this, it is likely they are not on board with the decision or the direction.
4. Speed: They feel they need someone else’s name to get things done.
Sometimes people over-quote the leader because they are frustrated and believe doing so is the only way to get something done in a reasonable amount of time. In this case, there is an overarching problem that needs to be addressed. If everyone waits for the leader to say “go,” the influence of the ministry or the organization is going to be greatly hampered.
This article originally appeared here.