Church technology should make ministry smoother, not more stressful. Yet many churches find themselves stuck with glitchy systems, overwhelmed volunteers, and Sunday mornings filled with preventable distractions. A good tech-audit and volunteer-training process can change all of that. When your church tech team is equipped, supported, and trained well, the congregation feels it—and the mission moves forward with fewer interruptions.
Church Tech Audit Checklist
Why every church needs a tech audit
Technology ages quickly, and so do workflows. What worked smoothly three years ago may now be creating friction without anyone realizing it. A tech-audit gives you clarity: what’s working, what’s not, and what needs attention before it becomes a Sunday morning emergency.
Start with the big question: Is our tech serving our people?
A tech audit is more than inventory. It’s a pastoral exercise.
Consider asking:
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Can newcomers follow the service easily?
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Does the livestream help connect homebound members well?
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Are volunteers confident, supported, and trained?
When tech aligns with ministry goals, the church feels unified—on-site and online.
Checklist Step 1: Evaluate your equipment
Before talking about volunteers, start with the tools themselves. Outdated equipment frustrates everyone, especially volunteers who have to operate it.
Walk through your sanctuary and note:
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Microphones that crackle or cut out
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Projectors or screens with low brightness
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Computers running outdated operating systems
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Audio boards volunteers avoid because “they’re too sensitive”
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Cameras that fail to focus or stream consistently
If three volunteers all say, “That thing has a personality of its own,” it’s time to retire it.
Checklist Step 2: Examine your workflows
Often the issue isn’t the tech itself—it’s the way the church uses it.
Evaluate:
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How slides are prepared and delivered
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How livestream keys and settings are updated
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Who is responsible for Sunday-morning tasks
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Whether backup plans exist for every critical piece
Many churches assume volunteers “just know” the process. But written workflows remove stress and prevent last-minute chaos.
RELATED: Church Tech Turn-offs
Checklist Step 3: Test reliability under real conditions
Don’t assume everything works because it worked once.
Run a live simulation:
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Turn on all systems simultaneously
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Test microphones with actual volume levels
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Run worship slides and videos
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Start a private livestream to confirm stability
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Check lighting scenes for clarity and transitions
A tech-audit only matters if you test things the way you actually use them.
Checklist Step 4: Review communication channels
Communication can make or break your tech team.
Ask:
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Does the team have a shared group chat, email list, or scheduling tool?
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Do volunteers receive reminders for rehearsals and service times?
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Does leadership give volunteers ministry updates that affect tech needs?
When volunteers feel informed rather than surprised, the whole ministry benefits.
